Here's my initial take on this. Please correct any misunderstandings, and add your own thoughts or experiences.
The intention is that everything is done out in the open (see Forum Ideas). So:
- Discussions about setting up projects etc. would be done in the Suggestions open forum rather than via pms or ims between potentially interested individuals (which is how I've done things in the past, on GoMa for example).
- Once the project has been set up but before it goes 'live', discussions between those designated 'Managers' for the project and general admin for OpenUru would best happen in this forum rather than flooding said individuals' im boxes ( guilty as charged) -- see the Administration & Management Forum preamble.